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Report of [problem] in [hostel name]
Dear [College Housing/Residential Life], I am writing to report a problem that I have encountered in my dorm room located in [dorm or building name]. The issue that I have been facing is [problem, such as a leak, broken window, or pest infestation]. The problem started on [date] and has caused significant inconvenience to my daily routine. I have taken the following steps to try to resolve the issue: [list any steps you have taken to try to solve the problem]. Despite these efforts, the problem persists and requires professional attention. I would appreciate it if someone from maintenance could come and take a look at the problem as soon as possible. I would also appreciate it if you could let me know an estimated time for when the problem will be resolved. Thank you for your attention to this matter. Sincerely, [Your Name] [Your dorm and room number] [Your contact information (phone number and email address)]